Privacy Policy

Red Acorn Recruitment Limited are committed to protecting, respecting and safeguarding your data privacy rights. When you use us, you trust us with your information and we are committed to preserving that trust and providing a safe and secure experience. We will ensure that the information you submit to us is only used for the purposes set out in this Data Privacy Policy.

Changes to legislation
The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) replaces the Data Protection Regulation (Directive 95/46/EC) from 25 May 2018. The Regulation aims to harmonise data protection legislation across EU member states, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate. 

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it once the GDPR becomes law on 25th May 2018.

Who are Red Acorn Recruitment Limited and what do we do?
Red Acorn Recruitment Limited are a recruitment agency and recruitment business as defined in the Employment Agencies Act 2003. We collect the personal data of the following types of people to allow us to undertake our business;
    Prospective and placed candidates for permanent or temporary roles;
    Prospective and live client contacts;
    Supplier contacts to support our services;
    Employees, consultants, temporary workers;
In doing so we act as a Data Controller

Why we process your personal data & our legal justification

We believe that it is reasonable to expect that if you are looking for employment or have posted your CV onto a job board or networking site, you are happy for us to collect and use your data to offer or provide you with work seeking services. This can include forwarding your details to prospective employers or matching your details against our open vacancies. Prospective employers might want to verify certain aspects such as references and qualifications.
If you request to be put forward for a role or have asked us to put you forward for potential suitable roles, and / or approach specific customers, we will share some of your personal details including your name, work history and qualifications with our clients offering potential roles which might be suitable for you. You will always be informed prior to this. 
We need to be able to do this to function as a profit-making organisation.
We have to comply with various legal, regulatory and tax obligations and we have a legitimate business interest in doing so. Therefore we may share your data with the appropriate authorities to meet these obligations.
To ensure we can provide services to you we will may need to use your data for internal processes such as payroll or invoicing.
We want to help you find a job. We believe that sending you job recommendations and relevant market intelligence will facilitate this. We will process your data to send you appropriate content.

To ensure that we can provide you and your organisation with the best possible service we store details of the organisation and its contacts as well as notes of conversations, emails, meetings and previous jobs and recruitment activity. We believe that this falls within our legitimate interest in providing recruitment services to you.

What data do we collect?

During the course of providing you with work seeking services we may collect some or all of the following types of personal data. The reason we do this is to enable us to provide the best service we can to help you find your next job. The following list is not exhaustive and is in addition to any data that we are required by law to process:
Contact details
Date of birth
Employment history
Immigration status
Copy of passport / ID card / other form of identification
Tax information such as social security numbers
Details of criminal convictions where applicable to the role
Current salary and package
Any further information that you tell us included in future employment preferences
Dates that you make contact with our organisation

We will collect data that will help us ensure that the relationship between our organisations runs as smoothly as possible. This will normally be restricted to name, telephone number and email address of individual contacts.

What We Do with the Information We Collect
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
Internal record keeping.
We may use the information to improve our products and services.
We may periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided.
From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone or mail. We may use the information to customise the website according to your interests.
We may release this information where required by law or requested by a government or regulatory body. You will be informed prior to release of this information in this circumstance.
We may share your information with our clients with your express consent.

International Transfers of your Personal Information
We may share your Personal Information with our third-party service providers based in the European Economic Area (“EEA”) who we engage to help us to process the information that we collect from you as part of our business function, and/or to host and maintain our CRM systems, content or services, on our behalf and in accordance with this Privacy Policy.  We will let you know in advance if we need to transfer your Personal Information to any third-party service providers located outside of the EEA and we will only transfer your Personal Information outside of the EEA:
where the transfer is to a place that is regarded by the European Commission as providing adequate protection for your Personal Information; or
where you have consented to it, or there is another legal basis to allow us to make the transfer.

How long will we keep your information for
It is our policy to retain your Personal Information for the length of time required for the specific purpose or purposes for which it was collected, which are set out in this Privacy Policy. However, on occasion we may be obliged to store some data for a longer time, for example, where a longer time period is required by applicable laws. In this case, we will ensure that your Personal Data will continue to be treated in accordance with this Privacy Policy.

A cookie is a small piece of information stored on your computer by us which enables us to recognise your computer when you access the Red Acorn Recruitment Ltd web site and also provides you with an expedient means of access. Cookies also protect the reliability of recorded user names and passwords and limit access to services.

Your browser is probably set to accept cookies. However, if you would prefer not to receive cookies, you can alter the configuration of your browser to refuse cookies. If you choose to have your browser refuse cookies, it is possible that some areas of our sites will not function properly when you view them.

What are your rights?
We take the protection of your personal data very seriously and it is important that you know your rights within that context, which include:
• The right to be informed about the personal data that we process on you;
• The right of access to the personal data that we process on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.
Where you have consented to us processing your personal data and sensitive personal data you have the right to withdraw that consent at any time.
Please note that should you exercise your right to request that we erase data or cease any processing activity, we may retain a record of this request and the action taken to both evidence our compliance, and to take steps to minimise the prospect of any data being processed in the future should it be received again from a third-party source.
If you have any questions concerning your rights or should you wish to exercise any of these rights please contact: